Terms & Conditions

The Roaming Bar Ltd

Full Terms & Conditions

1. Bookings and Deposits

To secure a booking, a non-refundable deposit of 25% of the total booking value, or such other amount as agreed in writing, is required at the time of booking.

No booking shall be confirmed until the deposit has been received.

The remaining balance is payable no later than 30 days before the event. Failure to pay the balance by the due date may result in cancellation of the booking, with all deposits being retained by Roaming Bar Ltd.

For each event, the client will also enter into a Booking Agreement (Terms of Agreement) which forms part of the contractual agreement between the parties.

2. Payments

Payments may be made by bank transfer or card payment.

Any agreed extension to an open bar, additional drinks packages or additional services requested during the event must be settled immediately or invoiced at the discretion of Roaming Bar Ltd.

3. Cancellations and Rescheduling

All deposits are non-refundable.

Where a cancellation occurs within 30 days of the event and the balance has already been paid, no refund shall be due.

Where possible, The Roaming Bar Ltd will endeavour to transfer the booking to an alternative date, subject to availability.

4. Exclusive Supply of Alcohol (This Clause Does Not Apply To Dry Hire)

Unless expressly agreed otherwise in writing, The Roaming Bar Ltd's pricing is based upon being appointed as the exclusive supplier of all alcoholic beverages consumed during the event.

The client agrees that neither they nor their guests, suppliers or any third party will bring alcohol onto the premises for consumption without the prior written consent of The Roaming Bar Ltd.

Where unauthorised alcohol is consumed during the event, the following additional charges shall apply:

• Spirits – £100 per bottle

• Wine, Champagne or Prosecco – £50 per bottle

• Beer, cider or similar bottled/canned alcoholic beverages – £5 per item

The client accepts responsibility for these charges, which may be added to the final invoice and are payable within seven days of issue.

5. Dry Hire Bookings

Dry Hire bookings are priced using the agreed guest numbers confirmed by the client before the event.

Should the number of attendees exceed the agreed attendance, The Roaming Bar Ltd reserves the right to charge an additional £10.00 per guest attending above the agreed number.

Guest numbers may be verified using ticket sales, venue attendance records or a reasonable assessment made by The Roaming Bar Ltd.

6. Alcohol Licensing and Compliance

The Roaming Bar Ltd holds all necessary licences and insurance required to legally provide alcohol services within the United Kingdom.

Copies of relevant licences and insurance certificates are available upon request.

We operate a strict Challenge 25 policy.

We reserve the right to refuse service to anyone unable to provide acceptable identification or who appears intoxicated, abusive or otherwise likely to breach licensing legislation.

7. Venue Requirements

The client is responsible for ensuring that the venue permits external bar services and provides safe and suitable access, sufficient operating space and any agreed utilities.

Any restrictions imposed by the venue must be disclosed before the event.

8. Damage and Loss

The client shall be responsible for any loss or damage caused by themselves or their guests to the Horsebox Bar, associated equipment, glassware, refrigeration, furniture or fixtures.

Repair or replacement costs will be invoiced and become payable within seven days.

9. Liability

The Roaming Bar Ltd shall not be liable for delays or failures arising from venue access restrictions, client instructions or circumstances outside our reasonable control.

Clients remain responsible for the conduct of their guests throughout the event.

We reserve the right to suspend or terminate service where guest behaviour creates a safety risk or would place The Roaming Bar Ltd in breach of licensing legislation.

10. Force Majeure

The Roaming Bar Ltd shall not be liable for any failure or delay in performing its obligations where such failure results from circumstances beyond its reasonable control, including adverse weather, fire, flood, illness, accident, government restrictions or any other unforeseen event.

11. Governing Law

These Terms & Conditions and all Booking Agreements are governed by the laws of England and Wales.

Any dispute shall be subject to the exclusive jurisdiction of the courts of England and Wales.

12. Acceptance

By paying a deposit, signing the Booking Agreement or otherwise confirming a booking, the client confirms that they have read, understood and agree to be bound by both these Full Terms & Conditions and the applicable Booking Agreement (Terms of Agreement).

Where a Booking Agreement contains event-specific provisions, those provisions shall take precedence over these Full Terms & Conditions to the extent of any inconsistency.